Client Use Examples - Standard
How could this plan work for you?
While every plan we offer is fully customizable to your needs, these are some examples of how other clients have used their breakdown of hours.
Client A - Life Coach
Client A (Clara) is a life coach who uses Virtual A Team mostly for social media management with some time left over for extra small projects. Here’s how her plan works out for her now that she is through the Warming Up phase.
Virtual Business Manager - 3 Hours
Meetings1 to 1.5 hours
Clara meets with her VBM every other week for 30 minutes. During this time, they review the social media key performance indicators. The VBM will share updates from the team on any areas where a pivot would be beneficial. They review the upcoming content calendar and cover any special posts she would like to have added. Finally, they discuss any additional projects that may be covered with the remaining Expert time.
Meetings - 1 to 1.5 hours
Clara meets with her VBM every other week for 30 minutes. During this time, they review the social media key performance indicators. The VBM will share updates from the team on any areas where a pivot would be beneficial. They review the upcoming content calendar and cover any special posts she would like to have added. Finally, they discuss any additional projects that may be covered with the remaining Expert time.
Documenting.5 hours
After the meeting, Clara’s VBM updates the project management platform and experts on any changes. She sends Clara a brief action summary.
Documenting - .5 hours
After the meeting, Clara’s VBM updates the project management platform and experts on any changes. She sends Clara a brief action summary.
Project/Team Management1 to 1.5 hours
On a weekly basis, Clara’s VBM will check on the status of projects and tasks with the team and answer questions. She will convey any concerns or needed info to Clara and share Clara’s responses with the team. She routinely reviews The Experts work and will ensure Clara’s standards and expectations are being met and all projects are moving forward.
Project/Team Management - 1 to 1.5 hours
On a weekly basis, Clara’s VBM will check on the status of projects and tasks with the team and answer questions. She will convey any concerns or needed info to Clara and share Clara’s responses with the team. She routinely reviews The Experts work and will ensure Clara’s standards and expectations are being met and all projects are moving forward.
Experts - 15 Hours
Social Media Management10 hours
Update content calendar monthly, adding new content ideas and holidays as updated by VBM.
Track and review metrics for 3 social media channels. Note any areas where pivots of timing, type, etc can be made for improved results. Report to VBM.
Brainstorm 3 posts per week for 3 channels, work with graphic designers and copywriters to craft posts.
Post content to social media scheduling tool.
Social Media Management - 10 hours
Update content calendar monthly, adding new content ideas and holidays as updated by VBM.
Track and review metrics for 3 social media channels. Note any areas where pivots of timing, type, etc can be made for improved results. Report to VBM.
Brainstorm 3 posts per week for 3 channels, work with graphic designers and copywriters to craft posts.
Post content to social media scheduling tool.
Graphic Design3 hours
Clara had a Word Doc handout that she wanted converted to a fully branded fillable PDF that could be added to her website.
Graphic Design - 3 hours
Clara had a Word Doc handout that she wanted converted to a fully branded fillable PDF that could be added to her website.
Internet Research2 hours
During this month, Clara was interested in finding some local networking events she could attend and asked the team to assemble a list. The Experts put together a Google Sheet to track links, hosts, costs, typical attendees and other relevant information for Claudia to review.
Internet Research - 2 hours
During this month, Clara was interested in finding some local networking events she could attend and asked the team to assemble a list. The Experts put together a Google Sheet to track links, hosts, costs, typical attendees and other relevant information for Claudia to review.
Client B - Sells Online Courses Teaching Nature Journaling
Client B (Brenda) offers online courses to help people learn how to do Nature Journaling. Here’s how her plan works out for her now that she is through the Warming Up phase.
Virtual Business Manager - 3 Hours
Meetings1 hour
Brenda meets with her VBM once a week for a quick 15 minute check in. This helps her stay accountable to what she needs to get done and gives necessary updates to the VBM.
Meetings - 1 hour
Brenda meets with her VBM once a week for a quick 15 minute check in. This helps her stay accountable to what she needs to get done and gives necessary updates to the VBM.
Documenting.5 hours
After the meeting, Brenda’s VBM updates the project management platform and experts on any changes. She sends Brenda a brief action summary.
Documenting - .5 hours
After the meeting, Brenda’s VBM updates the project management platform and experts on any changes. She sends Brenda a brief action summary.
Project/Team Management1 to 1.5 hours
On a weekly basis, Brenda’s VBM will check on the status of projects and tasks with the team and answer questions. She will convey any concerns or needed info to Brenda and share Brenda’s responses with the team. She routinely reviews The Experts work and will ensure Brenda’s standards and expectations are being met and all projects are moving forward.
Project/Team Management - 1 to 1.5 hours
On a weekly basis, Brenda’s VBM will check on the status of projects and tasks with the team and answer questions. She will convey any concerns or needed info to Brenda and share Brenda’s responses with the team. She routinely reviews The Experts work and will ensure Brenda’s standards and expectations are being met and all projects are moving forward.
Experts - 15 Hours
Customer Management5 hours
Four times a week, the team checks in on any customer onboarding or management needs for Brenda’s online courses. They ensure the new customers have everything they need and that any issues are addressed or brought to the VBM’s attention.
Customer Management - 5 hours
Four times a week, the team checks in on any customer onboarding or management needs for Brenda’s online courses. They ensure the new customers have everything they need and that any issues are addressed or brought to the VBM’s attention.
Email Newsletter4 hours
The Experts pull content from Brenda’s social media, blog and courses and writes an email newsletter that can be sent to Brenda’s email list every other week. Once approved, The Experts craft a headline, and format it per the newsletter template before scheduling it to send. The team then records and shares the open rates for the previous issue in the Key Indicators Tracker.
Email Newsletter - 4 hours
The Experts pull content from Brenda’s social media, blog and courses and writes an email newsletter that can be sent to Brenda’s email list every other week. Once approved, The Experts craft a headline, and format it per the newsletter template before scheduling it to send. The team then records and shares the open rates for the previous issue in the Key Indicators Tracker.
Research3 hours
While Brenda posts most of her social media herself, she does several stories and reels each month that she gets The Experts to help edit.
Research - 3 hours
While Brenda posts most of her social media herself, she does several stories and reels each month that she gets The Experts to help edit.
Video Editing3 hours
Brenda is in the early stages of developing her next online course related to Nature Journaling. The Experts are doing some research to determine what topics to focus on next.
Video Editing - 3 hours
Brenda is in the early stages of developing her next online course related to Nature Journaling. The Experts are doing some research to determine what topics to focus on next.